School Management : Grading Period

Grading Period 

1. Levels 

• There is 3 tier set up in the Levels Which is Programme, Level and Class.

• Programme is referring to the Programme offered in the School. For example (National  Primary, National Secondary, Primary IGCSE, Kindergarten and etc ).

  • Click the button “Add Programme “. A pop-up will appear.

  • Fill in the Programme name and click Add

  • The new Programme will appear in the Levels

• The level is referring to the levels that belong that the programme. For Example ( Year 1, Year 2, Year 3 in the Primary, Year 7, and Year 8 in Secondary )

  • Click the button Add Level and a pop-up will appear

  • Fill in the Level name and click Add.

  • Continue the process to add all the levels in the Programme

  • Click the pencil button if you wish to edit the name of the level, or the trash button to delete the level

• Class is where we set up all the classes that are available for the Level. 

  • Click the button Add Class and a pop-up will appear

  • Fill in the Class Name, Class location (if any)  and click Add.

  • Continue the process to add all the classes available in the level.

  • Click the pencil icon if you wish to edit the name of the class, or the trash icon to delete the class

  • If one of the classes (es) is not available to offer that year, there is no need to delete the class. We will set the active class in the “Grading Period” Setting.

• If upon creation Programme, Levels or classes but it does not appear, click Refresh Button 

Note : The programme is a prerequisite to set up Grading Period and Fee Table (Billing Module ) 

2. Terms

• You will need to set up Terms to set up Grading Period.

• This part is to list how many terms you have in 1 Academic Calendar

• Click on Add Term button to add Term Name and The Term Code

Class Capacity

• You may list all the classes and school facilities in the “Class Capacity” 

Grading Period

Create Grading Period

• In the Grading Period is where we set up the Academic Year dates with the Term dates.

• Click “ Add Academic Year” to Set up the Grading Period

• A pop-up will appear and you need to put in the Academic Year Name, start date and end date of the Academic Year.

• The Academic Year Name is related to the invoices and receipts generated by the system. During Invoices and Receipts creation in the Billing Module,it will use Academic Year Name as a part of the Invoices String 

• Click Add Terms to add the Terms details and dates for that academic year

Note: Please ensure that the Academic Year name is as short as possible. Some payment Gateway may have limitations of the Invoices number as the reference during the payment process.

Update Available classes in the Grading Period

• We will need to set up the available classes during the Academic year period.

• Click the three dots in the Academic Year box, a pop-up will appear.

• Tick the classes that are open for that Level in that particular Academic Calendar. You may set the capacity of the class as well.

• This info will help the school with the number of students in the class and the availability

• If you would like to use the Attendance Module, You may assign the Homeroom teacher for that particular class

• Once you have assigned the teacher to the class, the class will appear in their account for them to update attendance

• This is also important for Invoice creation in the Billing Module