Step-by-Step Instructions for Accessing the Schoolscan System

Initial Application

• Begin by filling out the enquiry form on the Schoolscan portal. This form allows you to express your interest in enrolling your child at the school.

Confirmation of Enquiry Submission

• Once the enquiry form is submitted, you will receive a confirmation email. This email acknowledges that your enquiry has been successfully received by the school.

Receive Access to Schoolscan System

• After your enquiry is processed, you will receive a second email. This email contains the necessary login credentials and access link for the Schoolscan system. You will use this to:
  • Complete the application form
  • Submit relevant documents
  • Make application and registration payments

Logging into the Schoolscan System

• After logging in with the credentials provided:
  • You will be able to view a questionnaire created by the school.
  • You will also see the application form, which is divided into several sections for you to fill out:
    • Student details: Basic information about the student such as name, date of birth, and nationality.
    • Guardian information: Contact details and relevant data about the parent(s) or guardian(s).
    • Health declaration: Information regarding the student’s health, including any medical conditions or allergies.
    • Previous school information: Details about the student’s prior education.
    • Document submission section: This includes a drop boxwhere you can upload necessary documents like:
      • Birth certificate
      • National ID or passport copy
      • Leaving certificates from the previous school
      • Other relevant documents

Submitting the Application

• Once you have completed the application form and uploaded the required documents:
  • Submit your application through the system.
  • The system will generate an application invoice. You can view this invoice and proceed to:
    • Make payment via Schoolscan using the available online payment methods.
    • If you prefer to pay via bank transfer, you will have the option to upload the proof of payment directly into the system.

Entrance Exam and Interview (if applicable)

• If your child is required to take an entrance exam or participate in an interview, the school will communicate the details via Schoolscan.
• After completing the necessary assessments, your admission counselor will upload the offer letter to the Schoolscan system, and you will receive an email notification once it is available.

Completing Registration

• To finalize the registration:
  • Click on the "Registration Form" link in the Schoolscan system.
  • Review all the information you provided during the application process.
  • In Section I, download and review the Personal Data Protection Act (PDPA) form. Once signed, upload it back into the system.
  • In Section J, you will find a link to download the terms and conditions form. Complete and sign the form, then submit it through the provided drop box.
  • Once both documents are submitted, you will be prompted to accept the offer from the school.

Downloading Forms for Future Reference

• For your records, you can download the registration form and other relevant documents from the system.

Enrollment and Final Steps

• Once the registration is complete and the documents have been verified, your admission counselor will officially enroll your child as a student in the school system.
• You can view your child’s profile by clicking on “My Children” in the Schoolscan portal.
• The registration invoice will be available in the "Invoice" tab within your child’s profile. From there, you can view and complete the final registration payment.

Payment Confirmation and Receipt