Subject Configuration

Subject Configuration in the Schoolscan Report Card module defines how each subject is assessed and displayed in the final report card. It allows schools to control the grading approach per subject, ensuring that reporting aligns with teaching methods and learning objectives.

Schoolscan supports multiple reporting types, including:

• Percentage-based grading – traditional numeric scoring and averages
  
  

• Progressive assessment grading – skill- or criteria-based evaluation
  
  

• Descriptive assessment grading – teacher-written qualitative descriptions for each assessment criteria
  
  

A key strength of Schoolscan is the ability to combine different reporting types within a single report card. For example, some subjects may use percentage-based grading, while some other subjects or soft skills may use progressive or descriptive assessments. This flexibility allows schools to present a more holistic and meaningful view of student performance.

By configuring subjects appropriately, teachers can focus on entering assessment data, while the system ensures that results are reflected accurately and consistently in the report card.

Subject Details

Complete the basic information for the subject:

• Subject Name
   The official name of the subject as it will appear in the report card.
  
  

• Subject Code
   A short code used for internal reference and reporting.
  
  

• Status
  

  • Active – Subject is available for assessment and reporting
    
    

  • Inactive – Subject is hidden and no longer used in report generation
    
    

• Description
   Optional notes or explanation about the subject.
  
  

Assignment Type

Define where this subject configuration applies:

• Open for All
   The subject configuration applies to all levels within the selected programme.

• 
  

• Specific Level
   Apply the subject configuration only to selected level(s).
  
  

Grading Type

Choose how student performance will be assessed for this subject.

Percentage-Based Grading

Traditional numeric grading method.

• The system automatically populates marks and grades based on configured assessments.
  
  

• Teachers may edit or delete entries if required.
  
  

Progressive Assessment Grading

Skill- or level-based assessment.

• Assessment Criteria
   Criteria used to determine student levels (e.g. Beginner, Intermediate, Advanced).
  
  

• Assessment Subject Skills
   Specific skills or competencies to be assessed for the subject.

Use case: Subjects that focus on skill development and progression.

Example Subject: Physical Education

Assessment Criteria:

• Coordination
  
  

• Stamina
  
  

• Teamwork
  
  

Assessment Levels:

• Beginner
  
  

• Intermediate
  
  

• Advanced
  
  

Report Card Display:

This grading type highlights student progress and skill mastery rather than numeric scores.

Descriptive Assessment Grading

Qualitative assessment based on teacher observations.

• Teachers provide personal written comments for each defined assessment criterion.
  
  

• Suitable for subjects focusing on development, behaviour, or qualitative progress.

Use case: Subjects that require personalised feedback and observation.

Example Subject: Art

Assessment Criteria:

• Creativity
  
  

• Use of Materials
  
  

• Participation
  
  

Teacher Comments (Example):

Creativity                 Shows strong creativity and originality in artwork. 

Use of Material      Demonstrates improved control in using different materials 

Participation          Participates actively during class activities.

Each criterion allows teachers to write individual comments, providing meaningful and personalised feedback in the report card.

Combining Multiple Grading Types in One Report Card

A single report card may include:

• Percentage-based grading for academic subjects (e.g. Mathematics, Science)
  
  

• Progressive assessment grading for skills-based subjects (e.g. Physical Education, Music)
  
  

• Descriptive assessment grading for qualitative subjects (e.g. Art, Moral Studies)
  
  

This flexible approach enables schools to present a balanced and holistic view of student performance.This configuration ensures that each subject is assessed appropriately and displayed correctly in the final report card.