Play : Account Config

Schoolscan Play is an online portal where parents can explore, schedule, and purchase After School Programs, Extracurricular Activities, School Trips, and Workshops organized by the school. It provides real-time access to schedules and availability, ensuring a seamless booking experience.

Account Configuration

Ledger

1. Click Add Ledger.

2. Ledger Name / Code – Enter the ledger code used to sync information with your finance system.

3. Ledger Description – Provide a brief description of the ledger.

Billing Profile

The Billing Profile contains a list of students' billing details. Admins can view:

• Billing email address

• Billing address

• Credit Notes

• List of invoices

Play Configuration

General Configuration

• Play Invoice – Set up the invoice format, including running number, prefix, and suffix.

• Options for Play Invoice Setup:

  • Option 1: Create a new Play Invoice and Receipt template by clicking Invoice / Receipt Pairing.

  • Option 2: If a Play Invoice template is already created in the Billing Module, select Play Invoice.

Credit Note Configuration

• Enter the Prefix and Running Number for Credit Notes in Play Configuration.

Categories

1. Click Add Category.

2. Fill in the form with the following details:

   • Invoice prefix and suffix

   • Receipt prefix and suffix

   • Latest running number for invoices and receipts

   • Choose the appropriate Ledger for this category

3. Click Add to save.

Provider

If you have multiple providers for after-school activities, list them separately and assign them to the relevant category.

Venue

• Add a venue for all activities.

• This is a mandatory field when creating an activity.

Tag

• Create tags to group or categorize activities beyond the predefined categories.