Play Master

Schoolscan Play is an online portal where parents can explore, schedule, and purchase After School Programs, Extracurricular Activities, School Trips, and Workshops organized by the school. It provides real-time access to schedules and availability, ensuring a seamless booking experience.

Account Configuration

Ledger

1. Click Add Ledger.

2. Ledger Name / Code – Enter the ledger code used to sync information with your finance system.

3. Ledger Description – Provide a brief description of the ledger.

Billing Profile

The Billing Profile contains a list of students' billing details. Admins can view:

• Billing email address

• Billing address

• Credit Notes

• List of invoices

Play Configuration

General Configuration

• Play Invoice – Set up the invoice format, including running number, prefix, and suffix.

• Options for Play Invoice Setup:

  • Option 1: Create a new Play Invoice and Receipt template by clicking Invoice / Receipt Pairing.

  • Option 2: If a Play Invoice template is already created in the Billing Module, select Play Invoice.

Credit Note Configuration

• Enter the Prefix and Running Number for Credit Notes in Play Configuration.

Categories

1. Click Add Category.

2. Fill in the form with the following details:

   • Invoice prefix and suffix

   • Receipt prefix and suffix

   • Latest running number for invoices and receipts

   • Choose the appropriate Ledger for this category

3. Click Add to save.

Provider

If you have multiple providers for after-school activities, list them separately and assign them to the relevant category.

Venue

• Add a venue for all activities.

• This is a mandatory field when creating an activity.

Tag

• Create tags to group or categorize activities beyond the predefined categories.

Events & Activities

1. Subcategories

• Create subcategories for the category that you have created before

2. Activity

• Key in the activity name, choose the category, venue, and tag(if any)

• You will need to fill up the Description, and you can also key in the Terms and Conditions (if applicable)

• Start Date and End Date is the dates of the activity 

• Purchase Before Date is the date of the activity will appear on parents' portal for them to purchase. After that date, parents wont be able to purchase the activity in Schoolscan

• Schedule Type

  • Recurring - activities that occur on a weekly basis. (ex: weekly swimming lesson)

  • One-off - one-time off activities that need to appear in the Schedule activities (

  • 1 to 1 - One to one activities. (ex: Private lesson)

  • None - Non-scheduled activities 

• Person in charge - Responsible teachers/coach for that activity 

• Cost Type 

  • Free

  • Per term

  • Per year

  • Per unit

• Price

• Is Public? 

  • Yes - if the activity also opens to guest student

  • No - if the activities are only available for enrolled students.

• Assignment type 

  • Open for all

  • Specific students 

  • Filtering option - to filter according to gender / specific level(s)

• Billing info (this information is for e-invoice purposes)

  • Item Code 

  • Tax inclusive  

  • Tax percentage 

  • IRBM classification 

  • Unit of measurement

• You can either save as a draft if you would like to work on the details of the activity later or choose “ Save and Publish “ to publish the activity straight away